Tomorrow the City of Toronto’s Public Works and Infrastructure Committee will be reviewing paid duty and more specifically, the requirement for officers to be present at construction jobs on streets within 30 metres of an intersection with light standards.
It is estimated that removing paid duty officer requirements as outlined in this report for traffic control could result in an annual City savings of $1.3 million in 2012. These estimated savings are apportioned as follows: $1.0 million in the Transportation Services Division operating budget, $0.12 million in the Toronto Water operating budget, and $0.18 million in the Technical Services capital budget.
Pay Duty Officers
It is requested that only one person from the locations department be authorized to order/request Paid Duty Officers from the Central Paid Duty Office, in order to prevent duplication and associated costs.
Requests for all Pay Duty Officers are made by calling the Central Paid Duty Office at 416-808-7880. The TFTO determines the number of officers to be assigned according to the need for traffic control and public safety. If special effects are involved it may be necessary to assign an officer from the Emergency Task Force – Explosives Disposal Unit.
Due to the limited availability of motorcycles for pay duties, 24 hours notice is required. The same rule also applies if a Pay Duty Officer is required from the Emergency Task Force, Explosives Disposal Section. Failing to provide sufficient notice may result in the non-availability of Pay Duty Officers.
Pay Duty Rates
Rates are subject to change annually. To determine the current rate call the Central Paid Duty Office at 416-808-5048.
Paid Duty Officers are hired on an hourly basis, with a three (3) hour minimum; i.e. even if required for only one (1) hour, the minimum of three (3) hours pay will be paid.
The current hourly rate of pay is (at the time of this printing):
$65.00 (minimum $195.00)
$73.50 (minimum $220.50)
(When in charge of 4 or more police officers)
$82.00 (minimum $246.00)
(When in charge of 10 or more police officers; a Police Sergeant and a Staff Sergeant will also be required.)
$84.00 (minimum $252.00)
(When in charge of 15 or more officers; a Police Sergeant and a Staff Sergeant will also be required and the Staff Sergeant will be paid at $82.00 per hour rate.)
If any equipment is used on a paid duty (i.e. cars, boats, horse, bicycle) the film company will be billed by the Toronto Police Service at the end of the month.
Cancelling Pay Duty Officers
The Paid Duty Officer’s unit or division must be notified of cancellation twelve (12) hours prior to the scheduled paid duty starting time. If there is insufficient notice, the film company will be required to pay the officer(s) involved the minimum payment of three (3) hours i.e. less than twelve (12) hour.
Appendix A – Memorandum of Understanding: Guidelines for Road Occupancy and Traffic Control
City of Toronto Police Service and Transportation Services
Memorandum of Understanding:
Guidelines for Road Occupancy and Traffic Control
The following information should be used to determine traffic control at permitted events or work sites.
1. Transportation Services has authority over the issuance of permits and the determination of traffic control required for permitted activities on all City roads. The Toronto Police Service, in conjunction with Transportation Services Road Inspectors, enforces this
authority on behalf of Transportation Services.
ROAD EMERGENCY EVENTS:
2. In the event of ROAD EMERGENCY SERVICES that have to be performed by City staff, City contractors or Utilities and which require assistance from Toronto Police for traffic control, on-duty officers should be requested through a phone call to the Toronto Police Service Communications Centre at (416) 808-2222, subject to the following criteria:
ROAD EMERGENCY SERVICE is deemed to be any unscheduled maintenance where:
Public safety or health is threatened;
IMMEDIATE action is required;
The public is without an ESSENTIAL service.
Sewer or water main break;
Electrical failure (traffic lights, etc.);
Leaking of gas distribution system.
3. At any ROAD EMERGENCY work site, a representative of the affected work must respond to the site as soon as possible to assess the situation, determine the necessary repairs and establish the time frames required to complete these repairs. Police Officers will document any instance where a representative of the affected work fails to attend the location within 1.5 hours of the call being received by the Service and forward this information to the Unit Commander of Traffic Services.
Review of Paid Duty Officers Traffic Control Assignments 10
4. In circumstances where the required work can be completed within 3 hours of the Police Service receiving a request to attend an emergency location, a regular on-duty police officer will protect the site, subject to exigencies of the Service. A large scale emergency
may preclude the attendance of an on-duty officer. If the emergency repair is anticipated to take more than 3 hours, a paid duty police officer shall be ordered immediately and the regular on-duty officer shall stay on site until the arrival of the paid duty officer.
5. Traffic control for ALL SCHEDULED or REGULAR MAINTENANCE activities shall be determined by Transportation Services staff, in consultation with Police Services and the applicant and the nature of the traffic control will be specified in the appropriate road occupancy permit.
6. A Transportation Services representative, in consultation with the Toronto Police Construction Liaison Officer, will determine the nature of traffic control and if there is a need for police officers for all other activities on City roads.
7. Where the permitted road occupancy creates a disruption to the rules of the road, appropriate traffic control should be established to ensure that the safety of all road users is maintained for the extent of the road occupancy, based on the criteria in attached Table
1 to these guidelines.
8. Traffic Control Persons (TCP) should be considered to control locations with a single lane of one-way traffic flow. A TCP can also control pedestrian movements off the traveled portion of the roadway. A TCP can also control pedestrian movements at a signalized intersection if the signal indications are clearly visible and the TCP is not required to stop traffic. If more than one lane or direction of traffic flow is to be
controlled or stopped, then a police officer will be required as per OTM Book 7.
9. Marshals should be considered to maintain road closures at permitted events.
10. A static barrier (i.e. crowd control barrier) may be acceptable to close crosswalks at a signalized intersection depending on the pedestrian and vehicle volumes. Yellow ‘Caution Tape’ is not recognized as an acceptable barrier.
11. If Paid Duty Officers are determined to be the required traffic control, these Officers shall be arranged through the Central Paid Duty Office by faxing your request to (416) 808- 5042. If further assistance is required, the Central Paid Duty Office at (416) 808-5048
should be contacted.
12. The Ministry of Labour is the governing agency responsible for the safety of workers and the public. The Toronto Police Service, as part of their responsibility as the employer of Police Officers, is required to provide the training for, the equipping of, and ensuring the
use by members of personal protective equipment.
Review of Paid Duty Officers Traffic Control Assignments 11
13. The contractor is responsible for providing traffic control at a permitted road occupancy, as required in the conditions laid out in the activity permit.
14. Should a dispute arise between police officers on patrol with regards to the need for traffic control at a permitted road occupancy site, a Traffic Services Construction Liaison Officer and a representative of Transportation Services, shall consult to determine if additional traffic control measures are required at the permitted site.
The above guidelines do not preclude the need for a site meeting to discuss traffic safety related issues, hours of work, etc, with the Transportation Services and Toronto Police representative and other agencies.